How to choose a good presentation software
With more and more digital services becoming available, it can be tough to know which presentation software to use. A simple search yields dozens of sites and reviews without a clear picture of what they do and how useful they actually are.
Instead of focusing on their graphics and sales copy, you need to know how well each service will perform based on your needs.
Is it a tool used by big corporations? Is it a slide deck similar to Microsoft Powerpoint? Is it interactive? Or just virtual? Is it geared more towards data analytics or just text and images?
Does the platform cater to beginners with intuitive controls and free infographics? Each software site will showcase its premier features, but it doesn’t mean that it is actually useful to your needs.
Instead, start with an inward look. Make a list and answer the following questions: what are you conveying, text, numbers, both? Do you need graphics? What about videos? Are there any other integrations that you will need to have, or like to have, like Salesforce’s presentation software?
Do you want something free, or are you willing to pay? Once you have this list of needs, you can start reviewing the different platforms to see which one matches up.
Rank your priorities. Must it be free? Must it include Salesforce integration? Must it be for beginners? Be honest with your needs. If you need something basic but looks great, that is fine, but don’t buy a Cadillac when all you need is a Yugo.
All of the presentation software included in this review will provide you with an excellent platform to make something presentable, professional, and powerful.
The point is to choose the software with the added integration or utility that matches your unique presentation requirements.
If you are data-driven, then don’t choose something that is graphics focused. If you are video-oriented, make sure it includes video streaming capabilities.
1. Works with all major platforms, including zoom, Teams, Webex, GoToMeeting, GoToWebinar, Google Meet, Facebook, Twitter, YouTube, Linkedin, and Slack.
2. Prezi Presents includes pre-formatted designer templates, reusable presentations, and the ability to upload a Powerpoint file.
3. Prezi Videos allows you to record your presentation with your video slides as objects, not just rectangles.
4. Powerful infographics, posters, dashboards, charts, and reports available.
1. The platform is easy to use, and the files can be saved in a wide variety of formats, including JPG, PNG, PDF, as well as shareable links.
2. The presentation looks more like a virtual interactive presentation rather than a simple slide deck of images.
3. The significant number of templates, designs, pre-formatted presentations, and support for beginners that are easy to use and look amazing for any content type.
1. Prezi appears to have different sales pitches for educators, students, and businesses, and it is hard to tell if the product is the same or different.
2. There are way too many plans that all have different features and costs that confuse which one to buy.
3. It seems as though there are 3 basic plans for the average individual, the Basic, the Standard, and the Plus. All others are excess unless you work for an academic or business institute and are not paying for the costs.
1. Basic – Basic (Free)、Plus ($15/Month)
3. Individual – Standard ($5/Month)、Plus ($15/Month)、Premium ($59/Month)
6. Students & Educators – Basic (Free)、EDU Plus (3/Month w/ proof of education status)
、EDU Teams (10 seat minimum no published costs)
9. Business – Plus ($15/Month)、Premium ($59/Month)、Teams (No Published Costs)
1. Presentation Templates: Visme has a wide variety of themes that includes 20 + different content objects. Templates are also available for specific topics and include 10-20 slides per template.
2. Infographic Templates: Visme has a slew of infographic templates that are available and easy to use.
3. Chart & Map Templates: Visme allows access to easily integrated charts and maps for more visual decision making.
1. Visme has lots of available standardized graphics, including themes, templates, infographics, charts and maps, document templates, printable flyers, website graphic templates, and social media graphic templates.
2. It is more than presentations but a graphics creation site with a focus on collaboration and presentations.
3. Visme has a robust learning library and lives webinars to learn about the tools.
1. The Standard Plan is the first plan with a cost, yet it still lacks many of the needed features that would allow for ease of use like added formats for downloaded, privacy controls, brand management, and folders in the storage center.
2. Little use when there is only JPG formatting for the free version.
Pricing (30% savings with annual payments shown below)
1. Free (Free) – Includes 100 MB of storage for up to 5 projects with limited templates and charts and only downloadable as a JPG.
2. Standard ($19/Month Billed Yearly) – Increase in storage to 250 MB for up to 15 projects with access to all premium assets, including templates and charts.
3. Business ($25/Month Billed Yearly) – Increased storage to 10 GB for unlimited projects and powerful analytics and organizational and branding control.
4. Enterprise (Custom Based on Needs) – All aspects are customizable for large corporate needs.
1. Xtensio allows you to collaborate on documents or presentations with colleagues at the same type. All edits are saved across all devices instantly.
2. All documents exist as a branding tool that allows for website linking and mobile-first optimization.
3. They provide examples for certain industries that are fully built and editable for your personalization.
1. The Basic Access plan includes just about everything you need to create amazing presentations without paying for a more high-end membership.
2. The platform is used by some of the top businesses in the US, including Deloitte and PWC. This isn’t a sales pitch but nice to know it is trusted by people that sell 24/7.
3. Branding consistency is nice and ensures everything is in the same style.
1. Graphics and templates are modern but still feel stodgy and dusty.
2. Not as many infographics or interactive widgets available as in other platforms.
1. Basic Access ($8/Month Billed Yearly) – Allows for unlimited folios, 2 guests, team style guide, shared links, exportable PDFs, and revision history.
2. Full Access ($15/Month Billed Yearly) – Everything in Basic plus unlimited free guests, custom templates, upload your fonts, custom URLs, password-protected links, and analytics.
3. Enterprise (Custom Built Plan and Price) – Everything in Full plus white-labeling, multiple teams, single sign-on, advanced security, and premium support.
1. If you have ever seen those whiteboard video explainers, then you have potentially seen a VideoScribe product. This is a video creation service that focuses on visuals.
2. The templates allow you to add customizable images, text, and even photos. The background doesn’t have to be white.
3. Services offer video downloads for integration into any platform.
1. The plans aren’t segregated with additional features. The basic monthly plan gets everything. Only the free plan is slightly limited.
2. The videos are highly effective in showcasing an idea or point. They are highly recognizable and eye-catching.
3. The images are customizable so that the availability of certain images doesn’t limit you.
4. The education resources are stellar, and they have a great library of resources and tools to help you create the videos.
1. This isn’t a full presentation platform. It is only a video creation tool.
2. It is pretty expensive. Though it is a highly effective tool, make sure you have the money and expertise to create everything on your own.
1. Free Plan (Free) – access to all resources but includes a watermark, and you can’t buy premium images. Videos aren’t in HD, and you can’t resell the videos.
2. Full Access Single User ($35 / Month or $168 / Year or One Payment of $800) – Full access under a single user allows for everything that the Free Access didn’t allow, plus personalized watermarks, multiple download formats, and multiple device accessibility.
1. This platform integrates a license-free image database that allows you to pull in great pics straight from the free library.
2. The edge it shows has is the AI on the backend that helps you optimize your slides and presentations on the fly for ultimate impact and effectiveness.
3. They have partnered with some of the most recognizable tech companies in the industry and offer pitch decks from these masters.
1. The free image database is fantastic. It is one less thing to worry about since it is easy to pull in all the photos.
2. AI is an interesting addition. Its usefulness depends on the purpose of the slide and data, but any input on more compelling communication is always welcome.
3. Seeing partnerships and pitch decks from Buffer, WeWork, Airbnb, Uber, Netflix, Dropbox, Youtube, Facebook, Tinder, and Snapchat is very cool and great for ideas on my own slide decks.
1. It very flows chart oriented without access to quality infographics.
2. It is easy to go from idea to presentation because the slide decks have highly minimal information on them, maybe a little too sparse.
1. Basic (Free) – Basic usage with limited access to all the features.
2. Pro ($12/Month Billed Annually) – Basic plus improved organization, integrations, and security.
3. Team ($38/Month Billed Annually) Everything in Basic and Pro plus added brand control, team admin controls and management, and audit logging.
1. SlideDog is a presentation organization platform that allows you to collate and collaborate with your media formats.
2. It supports all types of media and data files, including PowerPoint, PDF, Prezi, Video, Web, Images, Web, and Excel.
3. SlideDog allows for remote control management and lives sharing.
4. The platform has interactive features, including audience chats, presentation feedback, and polls.
1. This platform may seem simple, but in that simplicity is power and utility for sharing all types of media formats in all types of organizations.
2. The media seamlessly fades between content allowing everything to look fully integrated.
3. On the fly, interactive features are great for information that gives actual feedback.
1. This isn’t a content creation tool but just an organizational tool. If you want everything in one file, then this isn’t for you.
2. Not as many features as one would expect in a platform like this.
3. No advertised integrations with digital meeting software, the main use of presentation software.
4. It is only available for Windows 7 or newer. No Mac-compatible applications as it requires a desktop downloaded application.
1. Free (Free) – The free plan includes seamless presentations, community forums, and the ability to present offline. However, it includes a corporate SlideDog watermark.
2. Pro ($99/Year) – The annual plan is the full product without anything held back. This includes looping and auto-advance, no watermarks, live sharing and polls, and other advanced features.
3. Pro Event ($49 per 14 day period) – If you need the full service for a short time, you can purchase a 14 day pass for $49 that grants you full access to everything for a short time.
1. Everything creates saved to the cloud without having to press save. This means that it is highly accessible and highly stable.
2. On the fly collaboration with colleagues on the same slide deck. All changes are automatically visible and saved across users.
3. Google Slides integrates seamlessly with all other Google products without any extra tech required.
4. It can incorporate a suite of different media types.
1. Google Slides and all of its other products have been free and will most likely be free for the foreseeable future. Though not as powerful, all of the features can be used and integrated without the worry of payments or a free trial ends.
2. The platform is user friendly and extremely intuitive with all of the basic functionality you would want in a presentation content production platform.
3. Collaboration in real-time with others on a team is a vital component of this usually is a premium feature of other platforms.
4. No app requires being downloaded. Everything works from the browser of your computer.
5. You can download an app for your mobile device to allow mobile editing or sharing.
1. The slide deck creation platform is slightly better than PowerPoint but doesn’t win any awards for creativity.
2. The Google Cloud organizational structure is clunky and limiting. Sharing the deck requires a Google account or a Google-managed account.
3. There is amazing integration with Google tools but lacks clear integration with other platforms that are not Google.
4. You will be selling more of your soul to Google. There is no transparency in data sharing.
5. There are no advanced features like analytics or live streaming or anything that would improve functionality or marketing effectiveness.
There is only one plan, which is to declare Google your deity. Just kidding; everything is free.
1. Quip fully integrates into Salesforce to make your life that much easier and streamline. Everything is saved to a Single Tenant Cloud server that is fully secure and protected.
2. It isn’t just presentation software; it is a document, spreadsheet, slide, and chat platform for your data and word processing needs.
3. With proven scalability and real-time collaboration, Quip works intuitively with any system and any structural data needs.
1. Quip is an open platform with APIs for all the top platforms like the box, Slack, Dropbox, Salesforce, Lucidchart, and Jira Software.
2. Templates come prebuilt for just about every industry, including sales, services, marketing, manufacturing, finances, development, professional services, IT, human resources, and lots of other forms.
3. All of the data is ISO and EU certified for security protection.
1. The platform is intuitive but overly simplified.
2. It isn’t made for graphics production but rather database development with reporting capabilities.
3. Quip isn’t something useful for a slide deck that needs to be flashy or visually stunning.
- Starter ($10/Monthly Billed Annually) – The basic plan offers unlimited documents, spreadsheets, and slides. You can also group chat and send 1-on-1 messages. There is a desktop, mobile, and tablet access that has team management and secure productivity.
2. Enterprise ($25/Monthly Billed Annually) includes everything in the Starter plus, custom and advanced live apps, SSO, and enterprise API and customization.
3. Quip for Customer 360 (No Costs Reported) – This includes everything in the Starter and Enterprise plans but is specifically those companies that are using Salesforce as their primary tool.
1. Keynote is the native Mac app that is the contender with Microsoft PowerPoint and Google Slides. It features everything that they do except with Mac’s proven elegance with visuals.
2. It is easily accessed across all devices and can be shared with many people for real-time collaborations.
3. Mac’s focus on graphics allows for a highly articular canvas and advanced photo editing tools built into the program’s main features.
4. Keynote seamlessly integrates Numbers and Pages.
5. Any PowerPoint can be turned into a Keynote file and vice versa for easy cross OS compatibility.
1. There is no denying that Mac’s Keynote has the ultimate in visual clarity and modern design.
2. The content objects and subtext syncing are highly advanced and highly useful for effective presentations.
3. Apple Pen works with Keynote, and there is a Dark Mode.
4. Keynote presents all media types incredibly well, including videos, audio, charts, data, and equations.
5. You can align objects to paths for spatial understandings and argument connections.
6. You can zoom or scroll around on a slide without actually changing anything during a presentation.
1. It is still just a slide deck like PowerPoint or Google Slides.
2. There are no libraries of templates or pre-made sales decks like other platforms.
3. Because there are no price plans, there are no advanced features to all this to be more than just a slide deck,
Free for Mac users. If you have a windows computer, you can get access via a .mac account and box.
1. DocSend is the ultimate document creation and collaboration platform with intuitive integrations and endless uses.
2. It instantly integrates with Google Drive, Box, Dropbox, and OneDrive.
3. Everything is easily password protected and accessible via shareable links through gmail and outlook plugins.
1. DocSend makes document creation, collaboration, and sharing incredibly simple.
2. Anything that needs to be signed, such as NDAs, agreements, contracts, or consent forms, can easily be created and shared under one platform.
3. The platform easily integrates with Salesforce, Gmail, Outlook, IFTTT, and Zapier.
4. Virtual data rooms, dynamic watermarking, document analytics and analysis, and constant secure sharing protocols.
1. There is no document creation curation. It is more of a hosting platform for your forms and access for others to securely sign them via the Internet.
2. There is no visual aspect of the platform. Everything is word-based.
3. This isn’t a fully formed presentation software, rather just a document sharing platform.
1. Personal ($10/Month Billed Annually) – This is for an individual that wants secure document sharing. There are no advanced document management tools or administrative controls.
2. Standard ($45/Month Billed Annually) – This plan includes all that the person does but adds basic advanced document management tools and administrative controls.
3. Advanced ($150/Month Billed Annually) – This plan includes all that the Personal and Standard options have with the added benefit of advanced security and storage.
4. Enterprise (Costs Not Advertised) – This option is fully customizable for large corporations and isn’t something for a beginner.
1. Zoho is a leader in office services platforms, including email, document preparation, presentation creation, cloud storage, and spreadsheet management.
2. Zoho integrates easily into its other products and with an API into Slack, Jira, and Confluence.
3. It allows for easy real-time collaboration with colleagues or teammates for quick or long edits as a group. All changes are instantly saved to the cloud without the need to click a save button.
4. Zoho allows for Apple, Android, and Chrome apps integration for higher flexibility and ease of integration into workflow management.
1. Zoho combines the free service of an office services platform like Google Slides with the paid services’ template accessibility.
2. The ease of use and intuitive nature of Zoho’s platform rivals any of the competitors.
3. The objects and photo editing tools are stellar without any reservations on the quality of the product.
1. The product is free, but the kicker requires you to use their other tools to get the full range of usefulness.
2. The content creation software is good, but it isn’t great.
3. They have lots of templates but not a huge library that is industry-specific.
Zoho is free for general use. As you need more storage and such, it costs more.
1. Mediafly allows you to deliver beautiful presentations that are effective and efficient with advanced content management.
2. It is your platform for implementing intuitive and scalable sales enablement tools. You want your current and potential clients to say yes!
3. The toolset for Mediafly includes value-based tools, sales presentation apps, content management tools, readiness factors, and analytical insights. This is keyed for content driving consistent revenue growth.
1. Easy to follow their end-to-end sales enablement and content management platform strategy, including staying on brand, sharing sales content, captivating the audience, differentiating the solution, identifying working content, and closing the deals via optimization of the message.
2. The presentation software is highly interactive, making it more than just a presentation but an experience for the seller and the buyer.
3. The system has built-in templates and menus for easy slide deck creation.
1. This is an enterprise solution not built for the individual. A small business could use it if they had the client numbers that required it.
2. The costs are high, even for the smallest plan.
3. The platform is used by some of the biggest companies in the world, which usually means the help desk is useless for actual questions.
1. Essential ($30/Month with Annual Billing) – The most basic package and the only package an individual would ever want to buy include content management, analytics and reporting, and role-based access controls.
2. Pro (No Published Costs On Website) – Advanced and a la carte options.
3. Enterprise (No Published Costs On Website) – Advanced and a la carte options.
What are the benefits of presentation software?
Depending on how old you are, you may remember teachers drawing on plastic sheets that were projected onto a screen.
Then came whiteboards, and just recently, Microsoft Powerpoint. For a long time, the Powerpoint presentation was the dominant software in the presentation industry.
With the increased accessibility of digital tools and cloud storage, online tools started rivaling Powerpoint’s power and utility. Powerpoint lacked the interactive and virtual aspects needed in a growing digital world.
As soon as the digital services started offering presentation software, tech companies started inventing new ways to define the old presentation format.
Now you can seamlessly integrate live video, carousel photos, high-end infographics, data analytics, contemporary designs, purpose-driven themes, and custom animated videos.
No need to rely on Clip Art to define your color tone anymore. Here is a brief description of some of the services offered with these virtual presentation software platforms.
Zoom Reveal & Free Movement
Don’t be limited by the rectangle that fits the screen. Instead, make the presentation an immersive platform that moves like a spiderweb instead of a road. Move to the content that the conversation is discussing. This free form allows objects on the screen to be content containers leading to new information areas, spiderwebbing out.
Infographics Charts Graphs
Gone are the days of simple pie charts. Instead, you need to not only show the data but highlight the significance of the data to the purpose of the presentation. Infographics are built to cater to the data’s uses and help persuade, inform, and empower.
Why do it yourself when you can have an animated person do it for you. These short and animated videos are highly popular as an intuitive and fun way to depict some action or product type. No drawing or coding skills are required.
☆How does presentation software work?★
If you know how to use Microsoft Powerpoint, you shouldn’t have any virtual presentation software problems. The major difference is that the interface is accessed via your browser.
All you would need to do is log into your account and access your saved files. These files can be directly downloaded to your device and used in any type of presentation setting.
Each platform will have a slightly different process based on the available features. The specific build of the presentation affects the process when the purpose or audience changes. Here are a few directions for the content:
• Boost Product or Services Sales
• Improve Marketing Outreach to Current or Potential Clients
• Work Smarter with Current Clients and Internal Divisions
• Improve Communications Between Offices, Contractors, & Investors
• Build Your Brand on your Public Platforms
• Launch a Site, Service, Product, or Idea
The presentation software works as an executable program within your browser. It takes content and makes connections between specific access points.
Instead of a linear sequence-specific with Powerpoint, these digital presentation software platforms allow you to build the structure of the sequence necessary for your individualized needs.
Instead of a line, your presentation could follow a spoke and wheel structure, a spiderweb structure, or a circular structure. In Powerpoint, it was always clumsy to include anything that wasn’t simple images or text.
These platforms allow you to upload or link out to content of any type. This means you could link to a YouTube video, PDF, interactive infographics and visuals, websites, or an email.
This operational flexibility allows for the ultimate creative space for digital presentations. To some, this may seem intimidating.
However, each platform has customized the interface to guide the user through the steps based on its exclusive features. The infographics are drag and drop with predefined editable objects.
The object boxes are oriented to fit the presentation style for any type of content. Finally, as a user, you can always begin the project with a specific theme that will help organize and orient your mind to space and features.
BEST FOR BEGINNER
If you are just starting in the presentation software world as a beginner, you should start with something basic. The best platform to do this is either Google Slides or Prezi.
Both are free and create amazing presentations. If you are looking for something other than presentation software, then another platform may be better.
However, Prezi is the best presentation platform for beginners. It gives you the flexibility and power you need to create products that sell, promote, convince, and educate without being an expert in Photoshop or some other graphics program.
It offers a massive library of free templates, and pre-formatted decks do not have to think about the formatting or styles as a beginner.
A third option, for those that want a little AI in their academic lives, is Beautiful.AI. This option has a free version that will let you experience the power of computer optimization.
If you are new to the argument or sales pitch world, you may need a little help to frame your slides and sentences.
Beautiful.AI can help give you that edge you are looking for while providing all of the other presentation platforms’ modern and cutting-edge services. Don’t get stuck on a slide. Let the AI guide you through your persuasive presentations.
As you improve in your skillset and want more out of any of the programs, you can advance in the plan level to one of the basic annual plans. These aren’t a document or spreadsheet service. These are powerful backend presentation creation platforms.
Exploring these tools is a learning experience. Not only will you be able to create more incredible presentations, but also you will get to know the advancements that are happening in digital services.
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